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Haj Committee Of India

The Haj Committee of India commonly known as Central Haj Committee (CHC) has been established under the Haj Committee Act 2002, for making arrangements for the pilgrimage of Muslims for Haj, and for matters connected.. haj committee of india

Ministry of Haj

The Ministry of Hajj (Saudi Arabia) is the authority concerned with the implementation of the State policy connected with Hajj, pilgrims. It is the government body that coordinates with all government authorities & sectors that concerned with Hajj and Umrah..

Guidelines for Haj 2014


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i) Cover:

a) Cover refers to the applicants applying together as a group. Only close family members or near relatives should apply in a single Cover.

b) The Cover head shall be an adult male only and he shall be responsible for payments of all the applicants included in the Cover.

c) The accommodation category for all applicants under on Cover has be same. The pilgrims of the Cover will travel together and stay together. In no case a cover shall be split.

d) If the head of Cover cancels his application for Haj, he should indicate name of another male member from the Cover, as new head of the Cover.

e) If a male applicant, who is "Mehram" of a female applicant in the Cover, cancels his application, he must indicate the name of another male member of the Cover, as "Mehram" of the said female applicant along with relationship between them. Otherwise application(s) of the female applicant(s) shall also stand cancelled. Substitution of Mehram of a female applicant by a Male member who is not part of the Cover can be allowed only in case the original Mehram cancelled his application due to unavoidable reasons such as death, medical reason etc.

f) The size of the Cover shall be minimum 1 (one) and maximum 5 (five adults + 2 (two) infants only. (If the number family members exceeds five, applications should be made in more than one Cover.)

1) Infants are those applicants who would complete 2 years of age by 10th November, 2014 or by the date of arrival of last inward Haj Charter Flight, whichever is earlier, Infant travel is not free of cost and they will be charged 10% of full airfare (as decided by Ministry of Civil Aviation, which will be communicated in due course).

2) All applicants other than infants as defined above shall be treated as adult and shall be charged full Airfare, Haj Amount has to be paid by them accordingly.

ii) Cover Number:
Cover number is a unique computer generated number obtained from the IHPMS software, after the necessary details of the pilgrims are entered by the SHC. After data entry into the computer, the Cover Number so generated for each Cover, is to be informed by the SHC to the head of the Cover. As no HAF will be considered for qurrah without Cover Number, pilgrims must obtain it from SHC. The Cover Number must be used as reference in all further correspondence.

iii) Application in duplicate:
Application for each pilgrim has to be filled in duplicate. Three applicants can use a booklet of Guidelines and HAF, which contains 6 application forms. If a Cover has more than three applicants then another set of HAF may be filled and attached.

iv) HAF should be filled in English only, using BLOCK LETTERS and strictly in accordance with these Guidelines.

v) Applicant's latest colour photograph of 3.5cm C 3.5cm size should be pasted on each HAF. The photograph should be of front pose having WHITE BACKGROUND only.

vi) Proof of residence:
Proof of residence has to be enclosed with the application, as follows:

a) If address is same as recorded in passport - copy of passport.

b) If present address is different from the address recorded in passport, any one of the following:

1) Self-attested copy of Ration Card or Driving License or Electricity Bill or Telephone Bill (Landline) or Voter's Identity Card.

2) Any other proof acceptable to the concerned State/Union Territory Government, duly attested by Executive Officer/ Secretary of SHC concerned.

vii) Non refundable Processing Fee:

For each applicant, other than infant, a non-refundable processing fee of Rs.300/- is to be deposited into the HCoI's Account No.33564923057 (Haj Pilgrim Processing Fee A/C - Collection 2014) maintained with the State Bank of India (SBI), from any branch of SBI having core banking facility. For this purpose, the pink colour pay-in-slip attached with HAF is to be used.

viii) Every applicant shall sign the Undertaking given on the reverse of HAF.

ix) The applicants shall obtain the Medical Screening and Fitness Certificate from a registered Medical Practitioner, preferably MBBS and a Government Doctor.

x) In the interest of the pilgrim, the nominee should be a close relative of the applicant, because such nominee will receive any refund/payment due, on account of the deceased pilgrim. The name and other particulars of the nominee, who has be contacted in case of exigencies in India / Saudi Arab should be legally maintainable and recorded distinctly at the appropriate place in the HAF.

xi) The option for accommodation category should be recorded carefully as the option once exercised is irrevocable.

xii) The pilgrims are required to travel from the Embarkation Point, applicable to them based on their present residential address only. Embarkation Point will also be the Disembarkation point for the return journey. Embarkation point cannot be changed.

xiii) Correct address should be indicated in the HAF. False declaration may lead to rejection of application & forfeiture of the amounts deposited.

xiv) Applicants should give valid mobile number (self or close relative) on which they will be able to receive the SMS's sent by HCoI. This mobile number must be authorized to receive SMS's sent by HCoi, by proper intimation to Do Not Disturb (DND) registry.

xv) In the HAF, the details of applicant's account maintained in a bank having IFS Code must be furnished to facilitate refund, if any, electronically through RTGS/NEFT. A cancelled blank cheque, copy of first page of bank passbook or certificate issued by the bank, is to be enclosed in support. 

xvi) Solemn Declaration for Reserved Category:

Applicants opting for Reserved Category shall submit a Solemn Declaration on plain paper with signature, in the format attached with the Guidelines. If the Solemn Declaration is not enclosed or found incomplete or not in format given, the Haj application will be summarily rejected.

xvii) Solemn Declaration for General Category:

In view of the "Once in a life time Haj through HCoi" policy, all general category pilgrims shall submit a Solemn Declaration on plain paper with signature, in the format attached with the Guidelines. If the Solemn Declaration is not enclosed or found incomplete or not in the format given, the Haj application shall be summarily rejected (for Repeaters allowed as per Para 2 above there is a separate format of declaration attached with Guidelines)/

xviii) Enclosures in duplicate: With HAF, the applicants shall enclose the following documents in duplicate:

a) Proof of address.

b) Original Passport/Copy of passport, as applicable.

c) Cancelled blank bank cheque / copy of first page of bank passbook / Certificate issued from bank.

d) Pay-in-slip indicating payment of processing fee.

e) Solemn Declaration(s) on plain paper.

f) Photograph.

g) Medical screening and fitness certificate duly filled in.

ix) Envelope containing HAF should be super scribed as "Application for Haj 1435 (H) - 2014" and submitted / sent so as to reach the Executive Officer / Secretary of the concerned SHC on or before 15th March 2014.

xx) If the HAF is submitted without the enclosures and documents, required as per there Guidelines, it shall be treated as incomplete and shall be summarily rejected.

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